Sharing knowledge is an important aspect of running a business. Imagine if your internal teams are misaligned with each other's goals, causing the overall sales efficiency to drop. The same is the case with project management.
When working on a project, all the members need to be on the same page to ensure the successful completion. Miscommunication or information silos can significantly slow down your operations, leading to missed deadlines and postponed launches.
So to ensure that your day-to-day processes don’t get interrupted, you need a knowledge sharing and project management tool. One such tool that lets you optimize your project management and share information effectively within your company is Notion.
But Notion is not the only platform for that. There are many other ones present in the market that might be more suitable for your business than Notion. With that said, I have curated a list of the best Notion alternatives for you to pick from. So, let’s get into it!
Notion was introduced as a note-taking application but over the years it has transformed into a knowledge-sharing, project management platform that is a great choice for startups or businesses with few members.
It is all-around software designed to help you manage your projects, workflows, and knowledge base to collect the required details into a single platform that your team can access and stay updated.
With Notion, you can create knowledge bases and project documentation. You can add images, tables, and videos to these docs to make them more engaging and easy to understand.
Also, Notion is a freemium tool that offers three pricing plans to unlock its full functionality. These include:
Although Notion is a pretty amazing tool for managing your projects and making information available to your team members, it is not the only option you have.
Having said that, below is the list of some of the best Notion alternatives you can choose from to streamline your operations and simplify your sales process.
Zixflow is a complete workplace suite that allows you to manage contacts, handle projects, and automate workflows all from a single platform. Just like Notion, Zixflow allows your team to easily access customers’ data and tailor your sales engagement strategies to boost interactions.
Notion allows you to save your contacts using its CRM template but Zixflow comes with an in-built CRM to not only save your contacts but also enrich them. You can use its custom AI fields, Email Finder, and Email Validation capabilities to build complete lists.
Also, Zixflow allows you to run marketing and engagement campaigns across various channels such as SMS, WhatsApp, and email. This way, you can use your CRM data to connect with contacts directly to build rapport and earn their trust.
Not just that. Zixflow enables you to manage your projects with its Kanban View. With this View, you can break complex projects into stages and assign relevant team members to complete the said stage. Once it’s done, you can move the project into the next stage using the simple drag-and drop-feature.
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Zixflow, just like Notion, is also a freemium tool. With its Free Forever plan, you can use the platform for free. This is great for small businesses and individuals who are looking for an all-in-one platform.
In addition to that, Zixflow provides a pay-per-use campaign wallet, where you can initiate multi-channel campaigns without paying anything for the platform. Check out our pricing page to learn more about our flexible plans suited for businesses of various sizes.
Nuclino is a team-based collaboration solution that allows your staff to stay updated with internal happenings by building a unified depository for content, docs, activities, and communication. It is built to streamline your project management along with sharing information among your members.
Nuclino offers a live-time collaborative functionality so your team members can see how far a project has been done and what other members are working on. It also allows you to manage who has permission to see which documents to ensure only the right members have access to the relevant types of content.
You can also integrate it with Slack to make sure your internal communication is top-notch and knowledge is correctly shared with every team member.
Nuclino is a free-to-use platform but also offers two paid plans to let you make the most of it. The Standard plan costs $5/month/user and the Premium one costs $10/month/user.
Coda is also a great Notion alternative. It’s a complete notes and knowledge management software designed to manage every project-related content piece in one platform. It is a combination of Word, spreadsheet, and knowledge base into one solution.
As I said before, Coda offers robust spreadsheet and word processing functionality and can be connected with external platforms with ease. Not just that. It comes with various viewing options to visualize your data the way you want.
Coda offers a unique pricing mode where you only have to pay for the members who are the Doc Makers. Only the Doc Makers can create docs and pages that are accessible to Editors and Viewers for free. The price for the Coda’s Pro plan starts at $10/ month/Doc Maker.
Evernote is another notepad and knowledge sharing solution that became one of the biggest competitors of Notion. However, it was back when Notion was introduced and since then it has become a full-fledged workplace but Evernote is still a great Notion alternative.
Evernote allows you to concentrate on a single project at a time and get it done seamlessly. It is an easy-to-use notepad application for teams and solopreneurs. It includes a clean UI and a multitude of knowledge management functionalities that make it an amazing tool for your business. .
Evernote is a freemium platform that provides two paid options Personal and Professional. These cost $129.99 and $169.99 respectively. It also offers a team that requires high collaboration functionalities. You have to contact its sales team for pricing details on the team plan.
Similar to Notion, Basecamp is also a full-fledged collaboration solution that allows your teams to handle tasks with the help of to-do notes, sharing knowledge, creating files, and managing communication.
Basecamp is not as flexible as Notion. For example, Notion allows you to easily edit your documents with its drag-and-drop functionality, Basecamp consists of a more static UI.
However, that doesn’t mean it’s a bad thing. This simplistic design lowers the time to learn how to use the platform and makes it a good choice for beginners with not much technical know-how.
Basecamp offers a flat rate of $299/month for unlimited users (billed annually.) This is great for big teams as you don’t have to worry about per-user pricing. Basecamp also offers per-member pricing if you only have a few team members. This plan starts at $15/user/month (billed annually.)
ProofHub is an intuitive solution with a wide variety of features for handling projects and managing your sales team. With ProofHub, you can strategize, manage, and work on your projects efficiently and get them done on time.
Another great aspect of ProofHub is that it comes with every necessary feature you need to organize your workflows from a single platform. Plus, you can access ProofHub from anywhere and on any device.
ProofHub offers a flat pricing option that is cost-efficient and a great support team to ensure that you are able to make the most of the platform. Also, it lets you try out the solution for 14 days but you can upgrade to a paid one at $89/month (billed annually.)
If you’re looking for a minimalistic solution to jot down your ideas and manage them effectively, then Workflowy is the tool for you. Not just that. You can share your knowledge with powerful functions, allowing you to boost your efficiency.
With its multiple viewing settings, including Kanban, you can manage your strategies, making it one of the best tools for mind mapping and brainstorming. Even though it is missing some customization capabilities that other platforms in this list have, it is still a great choice because of its simplicity and cost-effectiveness.
Workflowy offers a free plan that is good for personal use. However, if you are looking to use it for your business, then you have to get the Workflowy Pro which costs $4.99/month.
Asana is one of the most renowned solutions for managing projects and sharing knowledge. It is also an amazing alternative to Notion that lets your sales team stay focused on your project strategies, activities, and deadlines.
Similar to Notion, Asana allows you to view your project in various stages and includes a calendar view to monitor your progress in live. It also has a dynamic panel, enabling you to distribute your resources effectively and stay on top.
Asana is a freemium solution that lets you create limitless projects and activities. The paid options cost $10.99/user/month.
Slab is also a notepad app that lets you organize your knowledge and streamline your sales operations. Slab is built to ensure that your team members are up to date on recent happenings, allowing you to create a sales enablement ecosystem within your organization.
Slab makes it so that you can search for details and other content quickly. This way, you can easily accomplish your work with a unified platform containing all the data you need.
Slab offers three pricing plans for you to pick from. These are:
Quip is a multi-feature team workspace that comes with the capability to manage files, sheets, to-do lists, and communications. It is a subsidiary of Salesforce and works best when you pair it with the Salesforce CRM.
Quip is primarily aimed at the sales divisions of established businesses that heavily require document management. Another reason why it is more suited for large companies is that it is relatively more costly than other options mentioned in this list.
With that said, Quip lets you choose from three pricing plans, Quip Starter, costing $10/user/month, Quip Plus starting at $25/user/month, and Quip Advanced priced at $100/user/month.
In addition, Quip provides a free trial for you to test out the platform before thinking about subscribing to its paid plans.
Another one of the great Notion alternatives, nTask is an advanced and robust project and task management tool. It is a user-friendly platform that lets you handle your activities in an efficient and safe manner.
nTask is similar to Notion in its feature set and comes with project & risk management, scheduling appointments, Kanban views, Gantt charts, file manager, and problem monitoring.
nTask has a free-to-use plan that offers 100 MB space and an unrestricted workplace. The paid options cost $3/user/month.
Monday.com is also a greatly flexible platform to manage projects. It consists of graphical panels to understand your tasks’ progress and see how much work is left in a flash. Plus, you can create projects quickly using the premade templates that fit your project needs.
In addition to that, Monday.com has automation capabilities to allow you to automate your daily activities, allowing you to concentrate on building a customer-centric selling approach to close more deals.
Not only that. Monday.com can be integrated with famous applications like GSuite, Mailchimp, and Slack to take care of all your business needs.
Monday.com is a free-to-use tool. But if you want to upgrade to a paid plan to unlock premium features, the paid option starts at $8/seat/month and goes up to $16/seat/month.
Confluence is a Notion alternative that is fit for scaling businesses and large teams that handle a huge number of content pieces.
Although Confluence is a standalone software, you can link it with Jira, which is also a part of Atlassian’s suite, to build a unified platform. These two platforms integrated with each other offer all the features of Notion.
Confluence pricing depends on the number of your team members. You can customize your plans by changing the number of users you want to add to your subscription. Usually, the Standard plan starts at $600/year and the Premium one costs $1,150/year for a maximum of 10 users.
If you’re searching for a free and simple solution to save your notes and arrange your ideas. If you primarily use Notion for recording your notes and don’t require additional functions like Kanban views, then Google Keep can be a great alternative to Notion.
It provides you with various functions that Notion is missing. For instance, you can take down voice notes. Google Keep also allows you to create handwritten memos, time & place-based alerts, add lists, and images.
As I mentioned before, Google Keep is a component of G-Suite that doesn’t cost anything to use. You only need a free Google account to access it.
Notejoy is a great Notion alternative if you want a knowledge management platform that includes team collaboration functionality. It is mainly used to create knowledge bases and make them accessible to your teams.
Focusing on intuitiveness and ease of use, Notejoy consists of robust capabilities that allow your team members to be focused and on the same page all across the project journey.
Notejoy provides three pricing options for you to pick from, Pree, Plus, and Premium. The Plus plan starts at $4/user/month and the Premium one at $12/user/month.
Also, you can distribute the knowledge to your team members via secured links or add them straight to your dashboard.
Now a question arises, what do you have to pay to access Anytype? Anytype doesn’t cost you anything to use if you host your data yourself. If you want to save your data on Anytype’s server, you get 1 GB of storage space for free. But if you want to expand this storage, you have to reach out to its support team.
Todoist is an excellent option for Notion if you’re searching for a solution to optimize your project management. It consists of a user-friendly UI that is easy to understand and comes with a variety of modules to allow you to stay ahead of your deadlines by building lists, setting reminders, and monitoring your progression.
Todoist can replace Notion if you want a simple tool that allows you to easily take down your notes and doesn’t have too many features that serve as a distraction.
Todoist has three tiers of pricing which consists of a free option, a Pro plan, and a Business option. The Pro plan costs $3/month/user and the Business Plan starts at $5/month /user.
So, these are some of the best Notion alternatives that you can pick from to streamline your task management and knowledge sharing.
All-in-all, these solutions are a great choice for you if you’re using Notion and thinking of finding an alternative for it. Most of these tools have a free option for you to try them out and see whether they fit your needs or not.
However, if I had to pick one, I would go for Zixflow. Zixflow not only lets you monitor the progress of your workflows via its pipeline view, but you can easily find all the relevant people to whom you have assigned that task.
Sign up for a free account today and check it out!